Specs
Tote Run specs
Setup notes and briefing numbers for Tote Run.
Bag build details that matter
The Tote Run specs page covers the practical details behind each packed bag. It helps your team confirm sizes, fill items, print positions, and packing notes before the tote run goes into production.
Tote Run specs records the bag size, fabric weight, handle length, and print area before packing starts. It also lists what goes inside each tote, from flyers and notebooks to lanyards, samples, or snack items for the table. For campus activations, office drop-offs, and expo registration desks, those measurements stop last-minute overfilling and crushed inserts.
A packed sample bag should be checked against the brief before the full run is sealed. One photo of the open tote, plus one of the finished front print, helps the team confirm item order, colour placement, and whether anything bulky is pulling the shape out. That is especially useful when stock is being split across more than one venue.
Bag dimensions and print zones
Keep the tote code, branding position, insert count, and packing sequence together. It can also note carton quantities and bag totals per site so receiving teams in Johannesburg, Durban, or Cape Town are not recounting everything at setup. Clear numbers matter more than decorative descriptions when dispatch starts.
Use Tote Run specs alongside the matching event brief and stock record when quantities change. Before boxes leave, confirm print direction, final fill list, and any labels needed for venue allocation. Promo kit orders need the item list, head count and the event venue so packs are made up correctly.
- Tote dimensions, handles, and fabric weight
- Packed sample checked before full run
Site conditions that affect totes
Different venues change what a tote can carry neatly. A conference check-in bag may need room for A4 sheets and a bottle, while a mall giveaway tote often works better with lighter items and fewer loose pieces. School activations, staff welcome packs, and roadshow stops each need their own fill logic.
Coastal moisture can soften paper inserts and wrinkle some labels if bags sit in storage too long. Inland dust and frequent handling can mark lighter fabric colours before the event opens, so bag wrapping and carton labelling should be noted up front. Power cuts also affect branding checks when heat transfer or on-site lighting is part of the handover.
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Notes to send with Tote Run
Send the expected headcount, item list, venue type, and any non-negotiable brand rules with the Tote Run brief. Add photos if the bag must match an existing setup or previous campaign pack.
It helps to record what was packed, what was held back, and what moved to another site on the same sheet. When procurement or the brand team asks for numbers later, the tote run can be traced against stock and dispatch notes.
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