Specs
Training Day specs
Pack details and quantity guide for Training Day.
Delegate pack contents and counts
The Training Day specs page sets out the details that matter before print and packing start. Use it to check counts, delegate pack contents, signage formats, and the small extras that can affect setup on the day.
Training Day specs covers the pieces that sit in each delegate set before the boxes are taped closed. Think A4 workbooks, pens, name badges, lanyards, tent cards and any branded folder or bag needed for sign-in and table setup. For branch induction, product training and internal roll-outs, the mix usually needs to be tidy, easy to carry and quick to hand out at registration.
Check the room format before approving quantities for print and packing. A boardroom session needs fewer directional pieces than a hotel conference venue, while a regional training roadshow may need separate counts per stop. Include one sample pack layout so the packing team can match insert order, badge placement and signage sizes.
Checked before print and packing
Pin down final numbers, item sizes and branding positions for the Training Day kit. Confirm which materials go into every attendee pack, what stays at the presenter table and what needs separate carton labels. Clear specs reduce mix-ups between delegate stock, facilitator extras and venue signage.
Use the sheet to note pack variants such as staff, trainer and visitor sets before files move to production. Add delivery venue, access times, parking instructions and any handover notes through the contact form so carton marks and dispatch labels line up with the event plan. Where sessions run across more than one city, record split quantities for each drop.
- Delegate pack item count per person
- Badge, lanyard and workbook sizing checked
- Venue delivery and carton marking notes
Venue conditions that change specs
South African training venues vary a lot, and the kit should suit the setting. Corporate parks in Gauteng often need clean, compact handout packs for security desks and lifts, while hotel training rooms in Durban or Cape Town may need extra signage for registration points and breakout areas. If the session is hosted at a branch, note whether stock must be carried through reception, stairs or a loading bay.
Weather and transport matter when printed pieces travel between cities. Coastal moisture can affect uncoated inserts and carton storage, while long road freight runs call for sturdier outer boxes and sensible pack weight. If backup power is part of the venue plan, list any charged items or presentation accessories separately from the standard branded handouts.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Training brief details to capture
Use Training Day for onboarding sessions, branch roll-outs, and internal brand briefings with ready-packed materials.
Record the training name, audience type and session date on the same spec sheet as the quantities. Add language requirements, attendee count by location and any presenter materials that must not be packed into general delegate sets. That gives procurement, print and packing one reference point when sign-off is requested.
What our Promo Product customers say
Verified Google reviews