Playbook
Export Week
A quick note on export week planning for branded kits going to partners, delegates, or regional events.
An export run asks for more than good branding. Carton labels, item counts, packing order and paperwork all matter once kits leave South Africa. Export Week is our note on preparing promo stock for cross-border dispatch.
Export consignments need clearer prep than a local event drop. We flag carton marks, unit counts, insert matching and paperwork checks for branded kits leaving South Africa. Send your brief through our contact form with the item list and destination.
Carton details before dispatch
- Destination country and consignee named
- One carton photo saved with outer label visible
- Packing list linked, not pasted as loose text
- Recipient names match IDs, invoices or waybills
Read this note alongside the matching product pages before stock is packed. The playbook covers export prep, while the item pages help confirm size, branding method and pack-out risks. That combination is useful when one shipment includes bags, apparel, print and small giveaways together.
How export kit runs differ
Export Week is for branded kits heading to partners, delegates or regional events outside South Africa. It helps to confirm item lists, branding details and any supporting paperwork before goods are packed. That is especially useful when one consignment includes giveaways, printed inserts and event materials together.
Begin with the destination, consignee and use case for the kits. Delegate packs for a regional summit need different packing from partner gifts, reseller drops or staff event materials. We plan around what must arrive as a full set, what can ship as spare stock, and what needs individual labelling inside the master cartons.
Export jobs benefit from a tighter pack sequence on the bench. Printed inserts, lanyards, notebooks and apparel are easier to count when each carton follows the same order every time. That reduces mix-ups when customs paperwork lists one quantity and the receiving team opens another.
What leaves with the shipment
The output is usually a checked item list, carton count and pack order that can be followed by dispatch and by the receiving team. Each line should match the branded stock that actually goes into the consignment. For mixed event kits, that matters more than adding extra filler items at the last minute.
Keep Export Week next to the relevant journal note before the consignment grows bigger. Do a final count against each carton label, then check that inserts, gifts and event materials tally with the paperwork. If you use the contact form, include the destination country and whether the stock is for partners, delegates or a regional event.
- Pack plans built for cross-border consignments
- Carton check photographed before sealing
South African export handling points
We plan around dispatch realities such as OR Tambo cargo handover times, courier collections from Gauteng, and stock that may still be moving between Johannesburg and Cape Town before export. Some jobs also need partner addresses confirmed more than once, especially where one branded run is split across several recipients. It helps to separate the urgent consignment from any local event stock still staying in South Africa.
Material choice can affect how the shipment travels. Paper inserts may need protection from coastal moisture before departure, while mugs, bottles and acrylic pieces need steadier inner packing to prevent breakage in transit. Load-shedding can also interrupt print finishing or late pack-outs, so export kits are better checked before the final collection window.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Brief notes worth sending first
A quick note on export week planning for branded kits going to partners, delegates, or regional events.
Send the destination, required arrival date, item list and branding status as early as you can. It also helps to note whether the shipment includes apparel sizes, printed inserts, delegate names or multiple drop points. Those details shape the packing method before any carton is closed.