Press
Partner Note
Partner note updates for agencies, organisers, and procurement teams coordinating branded merchandise and event support.
Partner Note for shared approvals
Partner Note is for agencies, organisers and procurement teams coordinating branded merchandise with event support. It pulls key job details into one place so everyone is working from the same stock list, branding status and delivery context. That is especially helpful when several parties are approving one set of promo items.
Use Partner Note when an agency, organiser and buyer all need the same merchandise picture before stock moves. It records the event type, estimated attendance, item mix and branding stage in one note, which helps when promo kits are heading to Johannesburg offices, Durban venues or Cape Town conference desks. For campus activations, media drops and table giveaways, that single record keeps quantities and handover details aligned.
Add venue images, setup references and any lessons from the previous run before the boxes are packed. A lanyard set, badge batch or table pack often looks straightforward until someone needs to identify which carton belongs at registration and which one stays with the brand team. Clear notes reduce mix-ups around inserts, name labels and spare stock.
What Partner Note records
The note should name each item, print status, quantity and where it is meant to land on the day. That matters for mixed packs such as tote bags with inserts, bottle runs with sticker branding, or desk drops split across more than one office. Procurement can then check what was ordered against what is being packed for dispatch.
Include courier context, venue access limits and the person receiving stock at handover if that has been set. Where changes need to be sent in, use the contact form with a marked-up pack list. Mention any brand rules that affect logo size, colour use or item substitutions.
- Shared stock list for all parties
- Venue photos added before packing
- Handover contact noted with delivery context
Venue checks for SA promo runs
A Partner Note should flag building sign-in rules, loading bay times and whether setup happens at a hotel, office park or expo centre. In Gauteng, one run may split between Sandton, Midrand and Pretoria, while coastal jobs can involve longer lead times between dispatch and venue receipt. If part of the order is staying in storage for a second date, note that separately from the main event stock.
Weather and travel conditions can affect how printed cards, gift bags and light display pieces arrive. Humid air in Durban may matter for certain paper inserts, while dusty inland routes can affect open display items and clear acrylics. Load-shedding also changes charging plans for small branded tech or illuminated counters, so that detail belongs in the note when relevant.
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Details worth adding upfront
Share the Partner Note with setup pics, handover dates, brand requirements, and what did not work on the last promo run. Keep the subject line straightforward.
Useful entries include setup time, dress code for promoters, whether samples stay behind, and what failed on the last merchandise run. If branded apparel, badges or table pieces are being reused, note their condition before fresh stock is added. That gives organisers and procurement teams a cleaner record when they compare what was requested with what went out.